ARTICLE I. Name of Chapter
The name of the San Diego City College chapter of Phi Theta Kappa shall be Beta Iota Kappa.
ARTICLE II. Purpose
The purpose of the Beta Iota Kappa Chapter shall be to recognize and encourage scholarship among San Diego City College students. To achieve this purpose we shall provide opportunities for development of leadership, service, an intellectual climate for the exchange of ideas and ideals, lively fellowship for scholars, and the stimulation of interest in continuing academic excellence.
ARTICLE III. Membership
Types of Membership:
The types of membership in this chapter shall consist of Active Member, Provisional Member, Alumni Member, and Honorary Member.
A. Active Member.
Each Candidate for membership must have completed twelve (12) units of San Diego Community College District course work with a Grade Point Average (here-forth GPA) of 3.50, be currently enrolled at San Diego City College, and adhere to the school conduct code. Grades for courses completed at other institutions will not be considered when determining membership eligibility. A cumulative GPA of 3.25 must be maintained to remain in good standing. Failure to maintain the required cumulative GPA will result in the Active Member being placed on membership probation for the next two semesters in which courses are taken. If the Active Member fails to raise the GPA to at least 3.25 during the probationary period, Active Membership will be revoked on the International and Regional levels and chapter membership will be limited to a Provisional Membership. If a cumulative GPA later reaches 3.50 or higher, the Regional and International dues will need to be paid again at that time to regain the benefits of Active Membership. Only Active Members in good standing can wear the PTK regalia at graduation. Additional requirements for Active Membership include:
1. Start Competitive Edge on PTK website and provide visual evidence.
2. Attend one meeting per semester in addition to orientation or select a volunteer
3. Select and participate in a team for Chapter's Honors in Action project
4. In addition select from one of the following electives:
a. 1 Club Rush per semester
b. 3 hours Community Service
c. Participate in College Project during Spring Semester.
B. Provisional Member.
A student must have earned a cumulative GPA of 3.00 on all course work completed in the San Diego Community College District, be currently enrolled at San Diego City College and adhere to the school conduct code. Failure to maintain a GPA of at least 3.00 will result in the Provisional Member being placed on membership probation for the next two semesters in which courses are taken. If the member fails to raise the GPA to at least 3.00 during the probationary period, the Provisional Membership will be suspended until the GPA is at least. 3.00.
C. Alumni Member.
An Alumni Member shall be a former member of the Society who terminated active membership in this chapter in good standing and who was enrolled for at least one semester at San Diego City College.
D. Honorary Member.
An Honorary Member will be a person who in the opinion of this chapter, has rendered distinguished services, as decided by a 2/3-majority vote of members in attendance at a general meeting.
E. Transfer Member.
A member from another Phi Theta Kappa chapter may transfer Active Membership to the Beta Iota Kappa Chapter if he/she is currently enrolled at San Diego City College and meets the maintenance GPA of this chapter. The transfer member must also pay the Beta Iota Kappa chapter dues.
A. Active Members have the right to attend all meetings; be recognized and speak at all meetings; make motions in accordance with the Parliamentary Procedure; nominate any Active member for election to office; vote for any pending motion or election; participate in debate on motions; request the financial status of the chapter; and is eligible to be nominated for and run for any elected office on the Local, Regional, and International Levels. Active Members have the right to attend Phi Theta Kappa Conferences and Conventions.
B. Provisional Members have the same enumerated rights of Active Members; with the exception that Provisional Members are ineligible to be nominated for or hold elected office on any level. In addition, Provisional Members are ineligible for Regional or International Phi Theta Kappa sponsored scholarships. Provisional Members have the right to attend Phi Theta Kappa Conferences and Conventions. If at the time of petition to graduate a member is still in Provisional status, their name will be displayed in the program, and are allowed to walk with other PTK members during graduation but are not permitted to wear PTK regalia.
C. Alumni Members have the right to attend meetings, be recognized and speak at meetings, inquire into chapter finances and to attend Phi Theta Kappa Conferences and Conventions.
D. Honorary Members have the right to attend meetings, and to be recognized and speak at meetings.
ARTICLE IV. Chapter Advisor(s)
The Chapter Advisor(s) will be appointed by the local college administration and thus by virtue of appointment, will be a member of the Association of Chapter Advisors. The Advisor(s) will oversee the submission of member's names and dues; guidance and approval of local activities; act as a liaison between International Headquarters and Beta Iota Kappa, and notifythose members that are placed on membership probation. The Advisor(s) will have the additionaly oversee completion of the chapter's annual report to International Headquarters, and insure that requirements set by Phi Theta International Headquarters are met. The Advisor(s) will be a non-voting member of the chapter. The Advisor(s) will give approval for nominations to Chapter, Regional, and International office. Final interpretation of these Bylaws will be the responsibility of the Beta Iota Kappa Chapter Advisor(s), by consensus.
ARTICLE V. Officers
General Officer Requirements
A. All officers must be Active Members of the Beta Iota Kappa chapter of Phi Theta Kappa in good standing.
B. All officers are required to attend regular chapter meetings, however this can be overruled by a 2/3 vote of attendees at a general meeting. Any officer that misses more than three (3) regular chapter meetings in any given semester during their term of office may be removed from office.
C. All officers will at all times maintain a courteous and professional manner in all communications with chapter members, officers, advisors and when representing the chapter.
D. All officers will serve a term of one year, expiring in April of each year.
E. All officers will keep open communication with all members of the Executive Board and Chapter Advisors.
The Beta Iota Kappa Chapter of Phi Theta Kappa will have the following officers: President, Vice President, Secretary, Treasurer, Officer of Membership, Officer of Public Relations, Officer of Fundraising, Officer of Fellowship, Officer of Service, Officer of Scholarship,and Inter Club Council Representative.
The Executive Board is composed of these eleven (11) officers. Members are discouraged from holding more than two officer positions concurrently.
A. President: The duties of the President are, but are not limited to, the following:
1. Act as chair at all regular chapter meetings in accordance with Parliamentary Procedure.
2. Vote only in case of a tie.
3. Serve as an ex-officio member on all committees.
4. Serve as ex-officio chair of the Annual Bylaw Review Committee.
5. In the event that any officer position remains vacant, the President will delegate the duties of that office among Active members until a new officer is elected.
6. In the event that the Treasurer office is vacant or if the Treasurer is unable to fulfill his/her duties in a timely manner, the President may fulfill those duties.
7. Ensure that the Beta Iota Kappa Chapter is represented at all Associated Students (AS) and all Inter-Club Council (ICC) meetings.
8. Communicate to chapter members and advisors all future plans and decisions, and obtain approval from the members prior to action.
9. Formulate and publish all General Meeting Agendas.
10. Coordinate with chapter advisor(s) to prepare the Annual Report to be submitted to Phi Theta Kappa Headquarters each spring.
11. Monitor the Strategic Plan progress.
12. Requisition meeting room space from the student affairs office at least four weeks prior to the beginning of each semester.
13. Distribute 5-star program materials to the four Hallmark officers.
14. Serve as ex-officio chair of The President's Induction Committee.
15. Act as representative of the chapter during each semesters meeting with the school's president.
16. Request funds, when needed, from ASG.
17. Approve Meeting Minutes as Correct and True for dissemination.
B. Vice-President: The duties of the Vice-President are, but are not limited to, the following:
1. Perform all duties of the President in the event of his/her absence at Regular Chapter Meetings, and assume the role of President in the even the office is vacant until an election can be held.
2. Act as ex-officio chair of the Leadership Committee.
3. Oversee nomination and elections, and ensuring proper procedure is followed.
4. Ensure proper implementation of the Parliamentary Procedure.
5. Coordinate with the chapter advisor(s) three (3) times per year to update International Headquarters of the chapter's Five-Star Development progress.
6. Coordinate with the chapter advisor(s) to report new officer names to Phi Theta Kappa International Headquarters.
7. Plan and implement all Five-Star Program Leadership requirements.
8. In the event that the Officer of Membership position is vacant or if the Officer of Membership is unable to fulfill his/her duties in a timely manner, the Vice President may fulfill those duties.
C. Secretary: The duties of the Secretary will be, but are not limited to, the following:
1. Take roll call at all regular chapter meetings.
2. Write and publish minutes of regular chapter meetings in accordance withParliamentary Procedure.
3. Serve on the committee to prepare the Annual Report to be submitted to Phi Theta Kappa International Headquarters each spring.
4. Provide a copy of all regular meeting minutes to the President.
5. Maintain database of current members and their progress to completion of Active membership status.
6. In the event that the Officer of Service position is vacant or if the Officer of Service is unable to fulfill his/her duties in a timely manner, the Secretary may fulfill those duties.
D. Treasurer: The duties of the Treasurer will be, but are not limited to, the following:
1. Maintain a set of books to record all money transactions for the chapter.
2. Deposit all money into chapter account, may be assisted by chapter advisor.
3. Complete and submit all funds requisition forms per the policy of the San Diego Community College District for all financial transactions.
4. Make a report of finances at each regular chapter meeting.
5. Provide all Active, Provisional, and Alumni Members chapter financial information on request within one business week of said request.
6. Monitor the chapter budget and budget expenditures.
7. In the event that the Officer of Fundraising position is vacant or if the Officer of Fundraising is unable to fulfill his/her duties in a timely manner, the Treasurer may fulfill those duties.
E. Officer of Membership: The duties of the Officer of membership will be, but are not limited to, the following:
1. Act as ex-officio chair of the Membership Committee.
2. Recruit qualified candidates, including coordinating with faculty advisor(s) to secure mailing labels for the recruitment letter campaign each semester.
3. Maintain a membership database of contact information.
4. Forward communication from chapter officers, public relations team and committee chairs to the general membership.
F. Officer of Public Relations: The duties of the Officer of Public Relations will be, but are not limited to, the following:
1. Serve as ex-officio chair to the Public Relations Team committee.
2. Draft and submit press releases as needed to all area newspapers.
3. Publish the chapter newsletter.
4. Forward all members' inquiries or suggestions that come into the Beta Iota Kappa E-mail account to the appropriate chapter officer and reply to general inquiries that are not clearly designated to any officer.
5. Develop and update the chapter website, which will include, but not be limited to the Master Calendar, Mission Statement, Vision Statement, Strategic Plan, Parliamentary Procedure, and Chapter Meeting agendas and minutes.
6. Design appealing posters, flyers, and merchandise.
7. Maintain chapter's Social Media.
8. Help plan and implement events to expand Beta Iota Kappa's presense and positive rapport on campus.
G. Officer of Fundraising: The duties of the Officer of Fundraising will be, but are not limited to, the following:
1. Act as ex-officio chair of the Fundraising committee.
2. Cultivate productive relations with local businesses.
3. Maintain donor database and donor correspondence.
4. Remit all donations to the Treasurer, Chapter President, or Chapter Advisor(s).
H. Officer of Fellowship: The duties of the Officer of Fellowship will be, but are not limited to, the following:
1. Act as ex-officio chair of the Fellowship Committee.
2. Respond to all members' inquiries and suggestions for fellowship or Leadership events with Phi Theta Kappa.
3. Organize all receptions and leadership workshops.
4. Ensure all members are informed of Chapter, Regional, and International fellowship or leadership events.
5. Plan and implement all Five-Star Program Fellowship requirements.
I. Officer of Service: The duties of the Officer of Service will be, but are not limited to, the following:
1. Act as ex-officio chair of the Service Committee.
2. Respond to all members' inquiries and suggestions regarding service projects with Phi Theta Kappa.
3. Ensure all members are informed of service opportunities through Officer of Public Relations.
4. Plan and implement all Five-Star Program Service requirements.
5. Plan and implement the Honors in Action and Honors Case Study Projects' participation.
J. Officer of Scholarship: The duties of the Officer of Scholarship will be, but are not limited to, the following:
1. Act as ex-officio chair of the Scholarship Committee.
2. Respond to all members' inquiries regarding scholarship issues with Phi Theta Kappa.
3. Ensure all members are informed of scholarships and academic competitions through Officer of Public Relations.
4. Plan and implement all Five-Star Program Scholarship requirements.
5. Plan and implement at least two (2) scholarship workshops each semester.
6. Plan and implement one (1) transfer workshop per semester. Spring semester's workshop will be held the week before the induction ceremony; either during a general meeting or in place of an officer's meeting. Fall Semester's workshop will be held within the first two weeks of the semester.
K. Inter Club Council Representative: The duties of the Inter Club Council Representative will be, but are not limited to, the following:
1. Attend all ICC meetings at their regularly scheduled times unless otherwise notified.
2. Update ICC regarding any relevant information pertaining to Beta Iota Kappa.
3. Type and report any important information put out at the ICC meeting to the chapter.
ARTICLE VI. Election of officers
All candidates for office must be Active Members of Phi Theta Kappa in good standing.
At the time of election all candidates for chapter office must be attending at least one class at San Diego City College. After elected, officers must attend at least one class within he San Diego Community College District each semester during the term of office.
All candidates for office must be in good standing with the San Diego Community College District, unless a Beta Iota Kappa Chapter Advisor provides a written exception from this requirement.
Elections will be held prior to the end of the term of office in April of each year and special elections may be held at any time in accordance with Parliamentary Procedure.
Candidates for office must be placed into nomination and seconded by Active Members, and approved by a Beta Iota Kappa Chapter Advisor or President. Candidates may not nominate themselves.
A 50% +1 vote will elect any officer. If no one candidate has 50% + 1 votes, a run off election will be held between the two candidates having the highest percentage of votes, until one candidate has a 50% +1 vote.
Officers can be removed from office by a three-quarter (¾) vote of the attendees at a general meeting for the following reasons:
A. Failure to fulfill the duties of the office
B. Failure to comply with the General Office Requirements.
C. Failure to abide by the San Diego Community College District student code of conduct.
E. Failure to uphold the Phi Theta Kappa membership oath.
ARTICLE VII. Committees
The following will be the chapter's standing committees: The President's Induction Committee, Leadership Committee, Scholarship Committee, Service Committee, Fellowship Committee, Membership Committee, Fundraising Committee, and Bylaw Review Committee.
A. The President's Induction Committee:
1. Plan and implement of all projects and events that fall under the Induction Ceremony each semester.
2. President may appoint two (2) co-chairs.
B. Leadership Committee:
1. Plan and implement all projects and events that fall under the Leadership Hallmark.
2. Complete all Five-star requirements under Leadership.
C. Membership Committee:
1. Plan and implement all projects and events that fall under the Membership Hallmark.
2. Complete all Five-star requirements under Membership.
D. “Public Relations Team” Committee:
1. Plan and implement all projects and events that fall under Public Relations for the chapter.
2. Creating compelling and eye catching content to increase awareness of Phi Theta Kappa.
E. Fundraising Committee:
1. Plan and implement chapter fundraising events.
F. Fellowship Committee:
1. Plan and implement all projects and events that fall under the Fellowship Hallmark.
2. Complete all Five-star requirements under Fellowship.
G. Service Committee:
1. Plan and implement all projects and events that fall under the Service Hallmark.
2. Complete all Five-star requirements under Service.
H. Scholarship Committee:
1. Plan and implement all projects and events that fall under the Scholarship Hallmark.
2. Complete all Five-star requirements under Scholarship.
I. Bylaw Review Committee:
1. Conduct annual review of the Beta Iota Kappa chapter Bylaws.
2. Propose amendments, revisions, and/or rewrites to the Beta Iota Kappa chapter Bylaws.
Ad-hoc committees may be formed by majority vote of attendees at a general meeting.
All committees will gain membership approval for all projects and events by submitting a committee report at a general meeting, which follows the guidelines outlined in Parliamentary Procedure.
All committees will have autonomy in devising and implementing the details of all chapter approved projects and events, with the exception of the spending of chapter funds.
Committee chairs will schedule and conduct committee meetings, and make all reasonable effort to ensure the fulfillment of committee responsibilities.
All committees are responsible for their own publicity/advertising for individual events.
ARTICLE VIII. Meetings
All General and Special meetings will follow the agenda format as outlined in, and be governed by Parliamentary Procedure.
Every possible effort will be made to notify the general membership prior to any Special meeting.
Officer meetings are closed meetings.
Special meeting is defined as any meeting apart from the general meeting at its regular place and time.
Emergency meetings are only to be used when the Advisor(s) or President call for them. The minutes must be reviewed and accepted at the following general meeting.
ARTICLE IX. Finances
Requests for disbursement of chapter funds must be submitted to the Treasurer with the original supporting invoices and/or statements in accordance with the Parliamentary Procedure.
Financial records of the chapter will be audited each semester by a Chapter Advisor, and also upon the change of office of the President or Treasurer.
ARTICLE X. Amendments and Ratification
This document will become effective upon a ¾ vote of members after three separate readings.
Any amendment to this document must be presented and voted upon in two separate meetings. The proposed amendment must also be posted on the chapter website prior to vote. The amendment becomes effective by a ¾ vote of the members present at the second meeting. Any changes to the bylaws must be submitted to Chapter Advisor(s) and the Phi Theta Kappa International Headquarters for final approval.
Phi Theta Kappa is committed to the elimination of discrimination based on gender, race ,class, economic status, ethnic background, sexual orientation, age, physical ability,, and cultural and religious backgrounds.